Scattered texts, buried emails, missed voicemails. Pool Proof centralizes everything so leads don’t slip through the cracks and conversations don’t get lost.
Speed Wins Jobs
78% of customers choose the business that answers first.
Booked Without You
Your calendar fills itself while you’re in the field.
See every conversation without chasing down your team.
About Centralized Communication
While you’re elbow-deep in a green pool, leads are messaging the next company. By the time you reply, they’ve already booked someone else.
Pool Proof responds the moment a message arrives. Not a generic “we’ll get back to you.” Your digital dispatcher answers their question, confirms you service their area, and keeps them engaged until the job is booked.
Every “what day works?” is a chance for them to book someone else. While you’re playing phone tag, the company that let them schedule in two taps already won.
Pool Proof knows your availability, service areas, and routing. Customers grab an open slot on the spot. The job lands on your schedule automatically.
When conversations happen in your tech’s personal texts or calls that never get logged, promises get made you never hear about. Problems surface when they blow up.
Pool Proof keeps every conversation visible. One thread per customer, fully searchable. Know exactly what was said without hovering over anyone’s shoulder.
The AI handles routine inquiries instantly: service questions, pricing requests, scheduling, and basic information. For complex situations, unusual requests, or anything that needs human judgment, the conversation gets flagged for your team. You stay in control of the conversations that matter while the AI handles the volume that would otherwise overwhelm you.
When the AI encounters something outside its knowledge, it acknowledges the question and lets the customer know a team member will follow up. The conversation gets flagged in your inbox so nothing falls through the cracks. Your customers get a response within seconds, and you get the context you need to help them.
When customers want to schedule service, the AI shows them your actual availability based on your routes and technician schedules. They pick a time that works, provide the necessary details, and the appointment gets added to your calendar automatically. No phone tag. No back-and-forth emails. Just booked appointments appearing on your schedule.
All of them. Phone calls, texts, emails, website forms, and social media messages flow into a single inbox. Your customers reach out however they prefer, and you see everything in one place. No more checking five different apps to make sure you haven’t missed something.
Take over anytime. The AI hands off seamlessly when you want to respond personally. The customer sees a continuous conversation. You see the full context of what’s already been discussed. There’s no awkward transition or repeated questions.
Take your business to the next level
Adding techs shouldn't mean outgrowing your software. Pool Proof handles the complexity of more routes, more customers, more techs without getting in your way.
Switching software shouldn't mean starting from scratch. We'll help you bring over your customer data, service history, and routes so your team can hit the ground running from day one.
Questions don't wait for business hours and neither do we. From onboarding to ongoing support, you'll have a team that actually understands the pool service industry in your corner.
Your business runs better when your software actually works for you. Let us show you how.
